Conversation 1

会话 1

A : Anne, would you please come in for a while? Please also bring along the minutes of yesterday's management meeting.

A：安妮，你能进来一下吗?同时，请带上昨天的高层会议 记录。

B:Of course,sir…Here's the minutes of the meeting.

B：当然可以，先生……这就是会议记录。

A:How long did the meeting last?

A：会议进行了多久?

B:The meeting was delayed by thirty minutes and it lasted for two and a half hours.

B:会议推迟了三十分钟，进行了两个半小时。

A:Did the chairman ask for me?

A：会议主席问起我吗?

B :Yes,I told him that you were very ill and couldn't attend.

B：是的，我告诉他你病重，所以无法出席。

A:All right. Have you handed in my report to him?

A：好的，你把我的报告交给他了吗?

B:Yes,l did. Besides, here are all the reports and materials handed out in the meeting. I think you'll have to do some re-plies.

B：是的，此外，这是在会议中分发的报告和资料，你也许 要做些回答。

A: Thank you, Anne. You've done an excellent job. Did they mention the date for the next meeting?

A：谢谢你，安妮，你做得非常好。他们提及下次会议的日 期了吗?

B:No,they didn't. The chairman said he would send a memo to all managers by the end of this week informing them of the date of the next meeting.

B：没有，主席说将在本星期内发一份备忘录给各位经理，

Conversation 2

会话 2

A:Hi, Mary, you have been a secretary for several years in this company. Could you tell me what a secretary should do for a meeting or a conference?

A：喂，玛丽，你在本公司干了几年秘书了，能告诉我在会 议中秘书必须做些什么工作吗?

B:Well, an important part of the duties of a secretary, I think, is to do well the preparation work for the meeting.

B：唔，我认为一个秘书的重要职责之一就是做好会议的 准备工作。

A:What should a secretary do to prepare for a meeting? Can you tell me a bit more about It?

A：那么秘书应该做些什么样的准备工作呢?你能讲得稍 微详细些吗?

B : First of all, the agenda should be prepared before the meet-ing. Then you should ensure that those entitled to be present are properly informed.

B：首先，开会前要准备好议程，然后你要确定通知到应该 出席会议的所有人员。

A:I see, and how about the documents and the Information?

A：我明白了。文件和资料怎么办呢?

B : All the necessary documents and the information relevant to the meeting should be available, preferably printed and dis-tributed before the meeting.

B：所有有关会议的必备文件和资料都得准备妥当，最好 在会议前印好并分发出去。

A:And what should a secretary do during the meeting?

A：那么在会议期间秘书要做些什么呢?

B:Of course, she should take minutes.

B：当然应该做记录。

A:And after the meeting?

A：在会议之后呢?

B:After the meeting she should type the minutes up, and then keep proper records of the business transacted and the reso-lutions passed and also implement many of the decision reached at the meeting.

B：会后应当把会议记录打出来，还要把讨论的问题和通 过的解决方案记人档案，并把会上所作出的决定加以 执行。

A:It's seriously good.

A：非常好。